Initial Consultation

What to Bring/Know:

 

  • Wedding date
  • Estimate of wedding guests requiring accommodations
  • Whether you want to distribute welcome bags to guests
  • Whether you want a block of rooms at more than one hotel

 

What to Ask:

Do I need to host my reception here to book a block of rooms?
If the hotel is also a reception venue, sometimes they are unable to set aside a block of rooms unless your reception is at their facility.

Is there a minimum or maximum number of rooms we can set aside?
Find out your parameters. Hotels place a limit on how many rooms you can set aside, but some will extend additional rooms based on demand and availability.

What happens to rooms that are not booked?
Some hotels require a fee if the reserved rooms are not booked. Others simply release rooms from reservation if not booked by a certain date.

What type of discount will guests receive on our block of rooms?
The main advantage of a block of rooms is the guaranteed availability offered to your guests. For hotels that offer price breaks, rates fluctuate depending on the time of year, level of demand, and how far in advance the room is booked.

What kind of incentives will we receive for booking a block of rooms?
Incentives are wide ranging and can include anything from free breakfast, a free bridal suite, free bonus room, room upgrades, gift cards for future stays or to put toward room upgrades for your guests.

Does your hotel offer airport transportation?
Find out if the hotel has an airport shuttle and whether it is complimentary or requires a fee.

Is there a fee for parking?
Some hotels offer complimentary parking, while others charge a fee.

Is there a fee for distributing guest welcome bags?
Though not always, there can be a nominal fee to distribute bags to your wedding guests.