Choosing A Stationer

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Initial Consultation

What to Bring/Know:


  • Ceremony and reception date, times, and locations
  • Budget
  • Color swatches
  • Whether you are having a buffet or your RSVP will require food selection
  • Idea of text (e.g., short poem, quote) or graphics you may want to use to personalize your invitations
  • Who the host will be (e.g., her parents, the couple, both sets of parents)
  • Pictures or samples of things you like or have seen online
  • Pictures of wedding dress, bridesmaid dress and groom’s tuxedo
  • Pictures of the theme décor items you have already chosen
  • Estimated quantity of invitations needed (remember, inviting couples and families means the number of invitations needed will be less than the number of guests)


What to Ask:

May I see samples of your work?
Stationers should have plenty of samples of their work, not only for you to see the quality of the craftsmanship, but also to get ideas for your own invitations.

How far in advance should I place my order?
Stationers typically suggest four to five months before your wedding. If you choose much earlier, by the time your wedding arrives your choice may be outdated. Much later and it may limit your selection. Make sure all details are secured before ordering (i.e., location, date, time, clear directions to the sites, etc.)

What is the proper wording for my invitations?
Wording can sometimes by tricky, depending on who is hosting. A stationer is able to walk you through the process. See the Worksheet Section for some sample wording ideas.

What is an estimate of the cost?
An estimate is based on the number of pieces needed, quantity of items ordered, paper stock, other materials and embellishments used, the enclosures included, customization and level of complexity, and desired print techniques.

How much will it cost to correct mistakes after the fact?
Correcting mistakes can be very costly, so make sure you give the proofs careful attention.

How much will it cost to mail?
Your stationer will calculate the cost after weighing a complete sample and taking postal regulations into account.

What are other considerations we should take into account for our wedding?
In addition to save the dates and invitations stationers can take care of other stationery and accessory needs such as wedding announcements, programs, escort cards, place cards, table cards, menu cards, guest books, favors, thank you notes, thank you gifts, specialty cards, etiquette books, ringbearer pillows, and flower girls baskets.

Do you offer a discount for ordering all my printed materials at one time?
Sometimes discounts or special packages are available for ordering your save-the-dates, invitations, and other stationery items. See the Worksheet Section for a comprehensive checklist of stationery items.

May I see a proof before it is printed?
It is essential to see a final proof to double check for errors before everything goes to print.

When will I receive the finished product?
The timeline is affected by many of the same things that affect the estimate: number of pieces, level of complexity, added embellishments, etc.

Who is responsible for assembly?
Most likely this is included in the stationer’s fee, though some brides choose to do it themselves.